Job Title: Secretary
The Secretary is responsible for providing administrative support, managing communication, and ensuring that day-to-day operations run smoothly.
- Manage and organize office tasks, such as scheduling appointments, coordinating meetings, and handling incoming and outgoing correspondence.
- Support executives and team members by managing their calendars and setting up conference calls.
- Act as the initial point of contact for the office, handling phone calls, emails, and visitors professionally and efficiently.
- Maintain timely and effective communication between departments, ensuring messages and information are relayed accurately.
- Schedule meetings, prepare agendas, and distribute necessary materials to attendees.
- Take minutes during meetings, ensuring accurate documentation of key points and follow-up actions.
- Organize and maintain both digital and physical files, ensuring confidential information is securely stored.
- Coordinate travel arrangements for team members, such as booking flights, accommodations, and transportation.
- Handle sensitive information with discretion, maintaining a high level of confidentiality.
- Ensure all communications, documentation, and interactions are handled professionally to maintain a positive company image.
Qualification/Experience
Education:
Bachelor’s degree in business administration, office management, finance, or a related field.
Experience
• At least 2 years of experience in an administrative or secretarial role especially in a technology-driven environment.