Secretary

Secretary is responsible for providing administrative support, managing communication, and ensuring that day-to-day operations run smoothly.

1. 1. Manage and organize office tasks, such as scheduling appointments, coordinating meetings, and handling incoming and outgoing correspondence.
2. 2. Support executives and team members by managing their calendars and setting up conference calls.
3. 3. Act as the initial point of contact for the office, handling phone calls, emails, and visitors professionally and efficiently.
4. 4. Maintain timely and effective communication between departments, ensuring messages and information are relayed accurately.
5. 5. Schedule meetings, prepare agendas, and distribute necessary materials to attendees.
6. 6. Take minutes during meetings, ensuring accurate documentation of key points and follow-up actions.
7. 7. Organize and maintain both digital and physical files, ensuring confidential information is securely stored.
8. 8. Coordinate travel arrangements for team members, such as booking flights, accommodations, and transportation.
9. 9. Handle sensitive information with discretion, maintaining a high level of confidentiality.
10. 10. Ensure all communications, documentation, and interactions are handled professionally to maintain a positive company image.

Qualification/Experience

Education:

Bachelor’s degree in business administration, office management, finance, or a related field.

Experience

• * At least 2 years of experience in an administrative or secretarial role especially in a technology-driven environment.
• * Strong ability to prioritize, multitask, and handle various administrative tasks effectively.
• * Precision in documentation, scheduling, and communication to avoid errors that can impact business operations.
• * Familiarity with Word, Excel, PowerPoint, and Google tools
• * Excellent verbal and written communication skills for handling correspondence and interacting with staff and clients.
• * Ability to handle sensitive information discreetly and maintain a high standard of professionalism in all interactions.